Terms of Service

Grooove is a multi-tenant project management platform for creative teams and their clients. It provides workspaces with task boards, briefs, file sharing, comments, scheduling views, client portals, guest review links, and billing tools such as quotes and invoices.

We may add, change, or remove features over time. Where a change materially reduces the core functionality you rely on, we will use reasonable efforts to give advance notice.

• Access to Grooove is currently by invitation. Creating a workspace requires a valid access code; joining an existing workspace requires an invitation from that workspace.
• You must be at least 16 years old to use the Service.
• You agree to provide accurate account information and keep it current.
• You sign in with Google or with one-time email codes. You are responsible for safeguarding access to your email account and any device that can receive your sign-in codes, and for all activity that occurs under your account.
• Notify us promptly if you believe your account has been compromised.

Each workspace belongs to the customer that created it. Workspace owners and admins control membership, roles, and client organizations within their workspace, and are responsible for the people they invite. Different roles see different data: for example, client users only see their own organization’s work and never see internal statuses, internal comments, internal deadlines, or cost information.

The Service can generate tokenized links, such as guest review links, that grant limited, view-and-respond access to specific content without an account. Anyone in possession of such a link can use it until it expires or is revoked. The workspace that generates and shares a link is responsible for choosing who receives it.

You and your workspace retain all rights to the content you submit to the Service, including tasks, briefs, comments, files, deliverables, and billing records ("Customer Content"). We claim no ownership of Customer Content.

You grant motionfarm a limited, worldwide, non-exclusive license to host, store, process, transmit, and display Customer Content solely as needed to operate, secure, and improve the Service and as otherwise permitted by our Privacy Policy. This license ends when the content is deleted from the Service, subject to routine backups that age out on a fixed schedule.

You are responsible for your Customer Content, including having the rights needed to upload it and ensuring it does not violate law or the rights of others. We may remove content that we reasonably believe violates these Terms or applicable law.

If you send us feedback or suggestions about the Service, we may use them without restriction or obligation to you.

You agree not to:

• use the Service to violate any law, or to infringe or misappropriate anyone’s rights;
• upload malicious code or content designed to disrupt the Service or other users;
• attempt to access workspaces, accounts, or data you are not authorized to access, or probe or circumvent our security or access controls;
• scrape, harvest, or bulk-extract data from the Service other than your own workspace’s data through features we provide;
• resell, sublicense, or provide the Service to third parties as a service bureau without our written agreement;
• misrepresent your identity or affiliation when using the Service, including when responding through guest review links.

The Service interoperates with third-party services, such as Google for sign-in and, if a workspace connects it, Intuit QuickBooks for invoice syncing. Your use of a third-party service is governed by that service’s own terms and privacy policy. We are not responsible for third-party services, and a workspace can disconnect an integration at any time in its settings.

Access to Grooove is currently provided by individual arrangement and the Service has no self-serve billing. If we introduce paid plans that would apply to you, we will give at least 30 days’ notice before any charge takes effect, and continued use after that notice constitutes acceptance of the applicable fees.

Our Privacy Policy explains what data we collect and how we handle it, including the fact that we may send account holders occasional product news and marketing email with a straightforward way to opt out. Where a workspace uses Grooove to process its clients’ information, the workspace is responsible for having the right to do so, and we process that information on the workspace’s behalf as described in the Privacy Policy.

The Service, including its software, design, and branding, is owned by motionfarm LLC or its licensors and is protected by intellectual property laws. We grant you a limited, non-exclusive, non-transferable right to use the Service in accordance with these Terms. You may not copy, modify, reverse engineer, or create derivative works of the Service except where such restrictions are prohibited by law.

• You may stop using the Service at any time and may ask us to delete your account and, if you are the workspace owner, your workspace.
• We may suspend or terminate access to the Service, or to a specific workspace or account, if these Terms are materially breached, if required by law, or if the Service is being used in a way that creates risk or harm to us or others. Where practical, we will notify you and give you a chance to cure the issue first.
• For 30 days after a termination that is not for material breach, we will make reasonable efforts to let the workspace owner export their Customer Content. After that, we may delete it, subject to backups that age out on a fixed schedule and to data we must retain by law.
• Sections that by their nature should survive termination (including 4, 9, and 11 through 14) survive.

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE". TO THE MAXIMUM EXTENT PERMITTED BY LAW, MOTIONFARM DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT, AND ANY WARRANTY THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR SECURE. YOU ARE RESPONSIBLE FOR MAINTAINING YOUR OWN COPIES OF CRITICAL FILES.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, MOTIONFARM WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, REVENUE, DATA, OR GOODWILL, ARISING OUT OF OR RELATED TO THE SERVICE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, MOTIONFARM’S TOTAL LIABILITY FOR ALL CLAIMS ARISING OUT OF OR RELATED TO THE SERVICE WILL NOT EXCEED THE GREATER OF (A) THE AMOUNTS YOU PAID US FOR THE SERVICE IN THE 12 MONTHS BEFORE THE CLAIM AROSE AND (B) ONE HUNDRED US DOLLARS (USD 100).

Some jurisdictions do not allow certain limitations, so parts of this section may not apply to you.

You will defend and indemnify motionfarm against third-party claims arising from your Customer Content, your use of the Service in violation of these Terms, or your violation of law or third-party rights, and will pay damages and reasonable costs finally awarded or agreed in settlement, provided we notify you promptly of the claim and reasonably cooperate.

These Terms are governed by the laws of the State of Wyoming, USA, without regard to conflict-of-laws rules. The state and federal courts located in Wyoming have exclusive jurisdiction over disputes arising out of or relating to these Terms or the Service, and both parties consent to personal jurisdiction there. Nothing in this section prevents either party from seeking injunctive relief in any court of competent jurisdiction, and nothing deprives you of mandatory consumer protections of the country where you live.

We may update these Terms from time to time. If a change is material, we will give notice before it takes effect, for example by email or an in-app notice. The "Effective" date above reflects the latest revision. Continued use of the Service after a change takes effect constitutes acceptance of the revised Terms.

motionfarm LLC operates Grooove. Questions about these Terms can be sent to legal@grooove.io.